At Hallmaster, we’re always looking for ways to make life easier for venue managers, committee members, and the customers who want to book your spaces. One of the simplest, yet most effective tools we offer is the ability to use a QR code that links directly to your Hallmaster booking page.
You’ve probably seen QR codes everywhere – in restaurants, on posters, in newsletters, even at bus stops. They’ve become part of everyday life, and for good reason: they save time. With just one scan, people are taken exactly where they need to go without typing a single word. And now, with Hallmaster, you can use QR codes to connect customers straight to your online booking calendar.
Why Use a QR Code for Your Venue?
QR codes offer a quick, fuss-free way for your community to check availability and make bookings. Instead of digging around for a web address or calling someone to ask if the hall is free, all they need to do is point their phone’s camera at your code. Within seconds, they’ll see your venue’s calendar, check availability, and send in their booking request.
It’s especially useful in situations where people are already out and about. A visitor could see your poster on a noticeboard, pick up a flyer, or come across a printed newsletter. By scanning your QR code on the spot, they can immediately check whether the hall is available for their chosen date. No delay, no forgotten intentions — just fast, convenient access.
How It Works
When you’re set up with Hallmaster, you’ll have access to both a unique booking link and a QR code. You can:
- Add the QR code to your venue’s website, right alongside your “Bookings” or “Availability” page.
- Print the code on posters, flyers, or leaflets around your community.
- Include it in newsletters, emails, or social media posts.
- Display it on a noticeboard inside your venue so visitors can easily scan it while they’re there.
Wherever you place the QR code, it will always direct people straight to your Hallmaster calendar. It’s simple for you to set up and effortless for your customers to use.
A Friendlier Booking Experience
The real magic of using QR codes is how they make the booking process feel modern and user-friendly. Many venues still rely heavily on volunteers to handle bookings and enquiries, which can quickly become overwhelming. By letting customers help themselves through a scan-and-book system, you’ll save time while still providing a great service.
It also helps younger, tech-savvy users feel more at home with your venue, while older customers benefit from having both options: they can still phone if they’d like, but they also have the choice of a quick, accessible digital tool.
Getting Started
If you’re already using Hallmaster, it couldn’t be easier. You’ll find your QR code ready to download in the “Website Integration” section of your Admin menu, which you’ll find on your dashboard. Then click on the “Scheduler” tab near the top of the page. Here, you’ll be able to customise how your calendar looks to customers. When you’re ready, copy the QR link to your clipboard. Then it’s just a case of adding it to your materials – no technical know-how required.
If you haven’t yet joined Hallmaster, why not book a free demo with us? We’ll show you how our booking system (complete with QR code support) can save time, reduce stress, and keep your venue running smoothly.
