Take and manage your venue bookings online!


Village Halls, Community Centres, Church Halls, Clubhouses, Masonic Halls, Scouts and Theatres.
What Hallmaster will do for you...
The Bookings Officer
- Promotes your room or facility availability in real time.
- Takes provisional bookings for you 24/7 (these need to be confirmed by you).
- Avoids double bookings.
- Quickly add and manage regular customers and their bookings
(and Invoices*). - Automates booking confirmations.
- Allows access for multiple administrators (in case someone is away).
- Integrates and works seamlessly with your own website.
Generates reports on booking patterns and occupancy.
Avoids unnecessary paperwork.
The Local Community
- Public events are displayed via the calendar, scheduler and agenda screens that can be integrated directly into your own website.
- Gives information about public classes and meetings etc also includes event organiser contact details – this then reduces the amount of calls to the Booking Officer!
The Event Organiser
- Have their own account where they can view their own bookings (and Invoices*).
- Can make a Booking Request directly from the calendar (if enabled).
- The booking request is automatically sent to the Booking Officer for confirmation.
- Displays up to date availability, contact details and information about the event 24/7 (when set to public).
- Allows promotion of your own website and Facebook page.
- Private events are hidden.
How Does Hallmaster take and manage your bookings?
Over the past few years, your customers’ booking habits have changed significantly. They now expect not just to check the availability of your venue or facilities but also to book them with ease.
As those bookings are made, you need a simple and efficient system to process them. One that other authorised administrators can also access, either to just confirm the booking or to set up the venue to ensure every requirement or detail of the customer’s booking is covered.
This is a typical process for a customer or administrator creating and processing a booking:
- Choose a Date and Time: Calendars display real-time availability, making it easy to find the perfect time for their event, and it will check for any booking clashes too!
- Complete the Booking Process: Select the rooms or facilities and enter the event details, and save.
- Confirmation: The venue admins are notified by email and can then confirm the booking using pre-formatted emails.
Our user-friendly interface ensures that the entire process is quick and hassle-free.
Hallmaster’s booking system is available 24/7, offering you the flexibility to make reservations at your convenience. Whether you’re planning an event last minute or scheduling months in advance, Hallmaster accommodates your scheduling needs with ease.
Why Venues like yours choose Hallmaster?
When you choose Hallmaster, it means opting for a simplified booking system that streamlines your day-to-day booking and invoicing processes and reduces administrative workload.
By automating many manual tasks such as checking for booking clashes, copying and pasting email messages and calculating the amount of time a customer should be charged for, Hallmaster minimises the risk of errors and saves valuable time, allowing venue managers to focus on equally important tasks.
Hallmaster stands out for its reliability and exceptional customer support, ensuring that your booking needs are always met with professionalism and expertise. Our system is highly flexible and scalable, making it suitable for venues of all sizes, from small village halls to large community centres and local councils. Trusted by a wide range of venues across the UK, Hallmaster is the preferred choice for those looking for a dependable and efficient booking system that truly simplifies venue management.
How User-Friendly and Admin-Friendly is Hallmaster?
At Hallmaster, we prioritise ease of use for both users and administrators. Our user-friendly interface ensures that booking a venue is quick and straightforward, reducing the time and effort required by event organisers. Users can navigate our clear and intuitive booking process, selecting their desired venue, date, and time with just a few clicks. The system’s design minimises complexity, making it accessible even for those who are not tech-savvy.
For administrators, Hallmaster offers an equally admin-friendly backend, equipped with powerful tools to manage and track multiple venues, users, and events effortlessly. Our platform features automated confirmations, detailed reports, and calendar views, providing quick access to all bookings and simplifying the management process. Additionally, our system supports seamless communication with clients, ensuring that all parties are kept informed and up-to-date. By combining user-friendly features with robust administrative tools, Hallmaster ensures a balanced and efficient booking environment.
We are now pleased to be one of the main sponsors of Village Halls Week.
Single Venue Booking System
Why use Online Booking Software for Single Venues?


Why Hallmaster is the Best Multi-Venue Booking Software
We here at Hallmaster have harnessed over two decades of experience in designing and implementing web-based tools and services for businesses of all kinds and created our industry-leading booking software.
The key to our software’s success lies in tying simplicity together with an arsenal of powerful tools.
It centres around the booking calendar; an interactive calendar that can be embedded directly on your venue’s webpage. This allows customers to view existing bookings, find vacancies, and make bookings, all from the same page, reducing the steps a customer needs to take in order to make their booking.
Behind this simplicity on the customer-facing side, lies the powerful tools available to venue managers. Hallmaster allows a booking officer to oversee bookings, customer queries, generate invoices, and even manage venue promotion over social media, all from the same dashboard. Not only that, but the software also supports multiple venue management all from one account, meaning a business can oversee multiple locations without having to open new accounts for each one.
It’s this kind of workflow streamlining that we at Hallmaster pride ourselves on, and is what sets our software apart from other booking solutions.
Contact Hallmaster today!
Experience the ease and efficiency of managing your venue bookings with Hallmaster. Contact us today for a free demo or learn more about our booking system to see how Hallmaster can transform your venue management process. Let us help you join the growing community of satisfied customers who have streamlined their booking operations with Hallmaster’s state-of-the-art system.
At Hallmaster, we are committed to providing a professional, user-focused booking system that enhances the experience for both venue managers and users. Simplify your booking process with Hallmaster’s innovative solution and ensure smooth, efficient operations for your venue.
Want to learn more about how Hallmaster can help your venue? Contact our team now! Our experts are available to answer any questions you might have, and talk you through the set-up process. Try us out with our 90-day free trial, with full support included, and no commitments necessary!