Hallmaster booking & reservation system for multiple venues

For many organisations such as co-operatives, consortiums and councils, running multiple venues at once is a vital part of daily business. For these kinds of organisations, managing the booking processes for these venues all at once can provide many logistical complications. This is where modernising these booking systems can not only save time, but also money.

It is more important than ever for businesses and organisations of all kinds to consider how to best modernise their workflows. Venue booking is a huge area that is undergoing changes right across the venue hiring world, and those who manage multiple venues at once are the ones with the most to gain from this modernisation.

Town Councils, Parish Councils, Consortiums, Co-Operatives...

What Hallmaster will do for you...

The Multi Venue Administrator

  • Has access to manage all Venues in the one account
  • Can view and amend bookings, invoicing and reports for all Venues
  • Can add or amend other Administrators for each Venue
  • Has access to audit information of Administrator activity across each venue
  • Automates booking confirmations
  • Licence covers all Venues under one account

The Bookings

  • Promotes your room or facility availability in real time
  • Takes provisional bookings for you 24/7 (these need to be confirmed by you)
  • Avoids double bookings
  • Quickly add and manage regular customers and their bookings (and Invoices*)
  • Automates booking confirmations
  • Allows access for multiple administrators (in case someone is away)
  • Integrates and works seamlessly with your own website
  • Generates reports on booking patterns and occupancy
  • Avoids unnecessary paperwork

The Event Organiser

  • Have their own account where they can view their own bookings (and Invoices*)
  • Can make a Booking Request directly from the calendar (if enabled)
  • The booking request is automatically sent to the Booking Officer for confirmation
  • Displays up to date availability, contact details and information about the event 24/7 (when set to public)
  • Allows promotion of your own website and Facebook page
  • Private events are hidden

The Local Community

  • Public events are displayed via the calendar, scheduler and agenda screens that can be integrated directly into your own website
  • Gives information about public classes and meetings etc also includes event organiser contact details – this then reduces the amount of calls to the Booking Officer!

Why Use an Online Booking System for Multiple Venues?

For many organisations and businesses, venue booking has looked the same for generations: pen and paper diaries, and several back-and-forth discussions between venue and customer until a booking is made.

This may have worked in the past, but changes in the kind of customers who are hiring venues, as well as changes in customer behaviour in general, have meant that venues of all types have needed to update their workflows to meet these new needs.

Those managing multiple venues at once, like community hubs, Quaker meeting houses, town and parish councils, schools hiring out their facilities, and many more – are finding that their existing booking systems are lagging behind these changes in the business landscape, and are facing the necessity of changing how they run their operations.

This does not need to be a difficult transition, however, and finding the right online booking software can help organisations manage the entire booking process for multiple venues at once, all from one place. All of this can be done even while increasing the revenue your venue generates by eliminating double bookings and making the whole booking process more direct and customer-friendly.

Why Hallmaster is the Best Multi-Venue Booking Software

We here at Hallmaster have harnessed over two decades of experience in designing and implementing web-based tools and services for businesses of all kinds and created our industry-leading booking software.

The key to our software’s success lies in tying simplicity together with an arsenal of powerful tools.

It centres around the booking calendar; an interactive calendar that can be embedded directly on your venue’s webpage. This allows customers to view existing bookings, find vacancies, and make bookings, all from the same page, reducing the steps a customer needs to take in order to make their booking.

Behind this simplicity on the customer-facing side, lies the powerful tools available to venue managers. Hallmaster allows a booking officer to oversee bookings, customer queries, generate invoices, and even manage venue promotion over social media, all from the same dashboard. Not only that, but the software also supports multiple venue management all from one account, meaning a business can oversee multiple locations without having to open new accounts for each one.

It’s this kind of workflow streamlining that we at Hallmaster pride ourselves on, and is what sets our software apart from other booking solutions.

Contact Hallmaster today!

Want to learn more about how Hallmaster can simplify the booking process for your venues? Contact us today! Our experts are available to talk you through every step of the process. Try our 90-day free trial to see for yourself how Hallmaster can modernise your booking system, with full support included, and no commitments needed!

If you want to try us out, our 90-day free trial offers a taste of what Hallmaster has to offer, with no commitments and full support included! Our team are available to guide you through the features of our software, and how it can help you and your venue.